Project Coordinator III JP32986

Project Coordinator – HR Technology (Phenom CRM Implementation)
North Chicago, IL
Hybrid Schedule (T,W,TR onsite, M&F remote- standard business hours)
12 months (initial) contract to start
$32/hr-$37/hr based on benefit selection
 
Orion Group is seeking a Project Coordinator – HR Technology to support a high-visibility Talent Acquisition (TA) transformation initiative for our pharmaceutical client. This role will focus on coordinating the implementation of a Phenom Candidate Relationship Management (CRM) platform, partnering closely with Talent Acquisition, HR Operations, Business Technology Systems (BTS), Analytics, and external vendors.
This is an ideal opportunity for a project professional who thrives in a fast-paced, matrixed environment and can drive execution across cross-functional teams with minimal oversight.
 
Key Responsibilities
TA CRM Implementation & Project Coordination

• Coordinate end-to-end delivery of TA-related workstreams for the Phenom CRM implementation, from kickoff through go-live, hypercare, and ongoing support
• Develop and maintain detailed project plans, timelines, milestones, dependencies, and work breakdown structures
• Partner with TA leaders, recruiters, HR Operations, BTS, and Analytics teams to gather, validate, and document requirements
• Act as the primary liaison between internal stakeholders and external vendors (including Phenom) for TA-related deliverables

Execution, Testing & Readiness

• Coordinate testing phases including UAT, defect tracking, and release readiness
• Monitor progress against deliverables and proactively identify risks, issues, and dependencies
• Develop mitigation and contingency plans in collaboration with business and technology partners

 
Change Management & Adoption

• Support change management efforts by engaging stakeholders early, documenting current and future-state processes, and assisting in training development
• Help drive adoption of the new CRM platform across Talent Acquisition teams

Reporting & Communication

• Provide clear, concise project updates and executive-level status reporting
• Ensure alignment across cross-functional teams in a highly matrixed environment

Required Qualifications

• 5+ years of project coordination or project management experience supporting enterprise technology implementations
• Bachelor’s degree in HR, Information Technology, Business, or a related field
• Experience supporting HR systems, Talent Acquisition functions, CRM platforms, or Applicant Tracking Systems (ATS)
• Proven ability to manage cross-functional stakeholders and external vendors
• Strong organizational, communication, and problem-solving skills
• Ability to operate independently and drive results with minimal oversight

Preferred Qualifications

• Hands-on experience implementing Phenom or similar TA CRM platforms
• Experience integrating CRM platforms with ATS systems (e.g., SmartRecruiters, Workday)
• Experience working in large, global, matrixed organizations
• PMP, Agile, or Scrum certification
• Change Management certification

Why This Role Matters
This role plays a critical part in modernizing the Talent Acquisition technology ecosystem. You will directly impact recruiter efficiency, candidate experience, and data quality by helping drive the successful implementation and adoption of a key CRM platform.


People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.